Office Manager
Administration
About the Role
Spotware Systems is looking for a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of the office and support internal administrative processes.
Responsibilities
Requirements
Spotware Systems is looking for a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of the office and support internal administrative processes.
Responsibilities
- Oversee and coordinate daily office operations
- Manage correspondence, including handling incoming requests and drafting responses
- Organize and maintain calendars, meetings, and schedules
- Prepare, update, and maintain documentation (Google Docs, Sheets, etc.)
- Track tasks, deadlines, and ensure timely follow-ups
- Take meeting notes and distribute minutes when required
- Coordinate with internal teams and external vendors
- Arrange business travel, meetings, and company events
- Manage office supplies, vendors, and service providers
- Handle confidential information with discretion and professionalism
- Provide administrative support to team members as needed
Requirements
- Proven experience as an Office Manager, Administrative Assistant, or similar role
- Strong attention to detail and excellent organizational skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proficiency in Google Workspace (Docs, Sheets, Calendar)
- Fluency in Russian and English
- Strong communication skills and a proactive mindset
- Ability to handle sensitive information with a high level of confidentiality
- Basic technical understanding is a plus
- Experience using AI tools in daily work is an advantage
- Competitive salary
- Private medical insurance
- Support with settling into life in Cyprus, including guidance on accommodation, banking, healthcare, and everyday matters
- Comfortable office environment with fresh fruit every day, treats or pizza on Wednesdays, and snack day on Fridays
- Fair remuneration based on your experience, skills, and level of responsibility
- Welcome Baby Bonus and Baby Box
- Birthday voucher
- Partial compensation for sports activities and wellness initiatives
- Greek language classes
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